If you haven’t already done so, set up your Office 365 account in Outlook 2016 by following the instructions on the Configuring Outlook 2016 for Office 365 (Windows) page.On a user level, Microsoft 365 Groups—which until recently were known as Office 365 Groups and I’ll simply refer to as the capitalized Groups in this article—represent one of the biggest selling points for moving to Office 365. Download and install the GSSMO tool by Google to use Microsoft® Outlook® effectively with G Suite. Without this, G Suite Migration for Microsoft shows an.
![]() Suite Migration For Microsoft Outlook Install The GSSMOAnd below is some more detailed coverage of what the infographic means.Simply put, a Microsoft 365 Group is a collection of people. Above is an infographic to get you started with Groups. For example, you don’t access a Group through a standard “Groups” web interface: you can get there through Outlook, Yammer, Teams, or elsewhere. You won’t find “it” in the Waffle. A Group has no standard interface. Once you create the Group (the collection of people), it tips the first domino of a series that provide you a suite of Office 365 apps that you can use to communicate and collaborate.So no, it’s not an app. In fact, there used to even be an iOS app for them called (wait for it) Outlook Groups. Outlook Groups are called… Outlook Groups. There is overlap between some of these I’ll cover later in this article.Generally, the way you refer to your Group will depend how it was created: You can have 1) an Outlook Group, 2) a Yammer Group, or 3) a Teams Group. How a Group worksThere are three main types of Groups, and they’re created based on the way your Group wants to communicate. You decide whether to use—or not use—these apps. And you get them whether you like it or not. But when you create a Group, it doesn’t just create a communication channel, it also provides you other workspaces. That’s why Groups get confusing: depending on which app you’re using to access them, you might use a different vernacular to reference them.So, you now know that your communication channel is key when deciding on which type of Group you want. A Group in Teams is pretty much known only as a Team.Just remember that a Yammer Community and a Teams Team are really Groups behind the scenes! The Group is about permissions the apps are about doing work. A OneNote notebook (which actually lives in your SharePoint site collection) A SharePoint team site collection (which you access through the “Files” tab) A shared Outlook calendar to post events and appointments that affect Group members An Outlook email inbox to record conversations between Group members Outlook GroupWhen you create an Outlook Group, you get: A Power BI workspace (if you have premium Power BI licenses for all members—see the Power BI section below for important caveats) A OneNote notebook (which you have to add as a new tab if you want quick access because the wiki is meant to replace this) A Teams wiki for collecting notes and knowledge So, an Outlook Group can be a nice, easy intro to this new collaborative world. Most of your colleagues are likely familiar with Outlook and could migrate to using Outlook Groups faster than trying to get them into Yammer or Teams if they’re not familiar with that communication method. Everyday Guide to Etiquette in Microsoft Teams (Matt Wade) Top-Notch Resources for Everyday Uses of Microsoft Teams (Matt Wade) Teams also supports audio and video conferencing (replicating a lot of the functionality of Skype for Business, actually).Teams also provides a simple wiki in place of the typical OneNote notebook, though the standard notebook you get with your Group’s SharePoint team site can still be added as a tab in Teams.Here are some resources on Microsoft Teams: Teams is Microsoft’s response to the success of Slack. Teams are great for a project team to have open-ended discussion that skips the need for lots of back-and-forth, reply-all style email communication, which can get very overwhelming. A shared Outlook calendar to post events and appointments that affect Group members (this also does not display automatically with a new Team anymore).Teams provides a persistent chat-based communication method that lets you separate topic-based conversation by channel. Malwarebytes for mac reliableAt first, the communication methods may seem redundant, but they truly aren’t. Using your GroupAll three Group types are great for communicating. Congrats!You’re welcome to create Groups through other apps, but I recommend Groups be created based on a communication need first. In fact, if you create a team site from the SharePoint Home, it creates a Group and you get all the other apps, even if you didn’t know it.So, if there’s one thing to remember: whenever you create an Outlook Group, Yammer Community, Teams Team, Plan, Stream video portal, orSharePoint team site in Office 365, you’ve created a Group and you’re now the proud owner of a workspace in all the relevant apps that come with that Group type. Any Groups made in Planner, Stream, or Power BI are Outlook Groups by default. But they’re not unique Group types. ![]() But in Teams, the notebook tab has been replaced by a wiki that’s specific to Teams. This is the same notebook that shows up in the Groups apps.Your notebook is available in Outlook and Yammer from the top nav bar. Each new SharePoint team site comes with a default team notebook that’s available from the Quick Launch. This isn’t really a Groups feature, though. (You can include additional libraries as tabs in your Team though.) Notebook/Notes/WikiEach Group type comes with a default OneNote notebook for tracking everyone’s notes in a central place. Just remember that your communications occur in Outlook, Yammer, or Teams, and that your Files tab in those apps display a simplified look of just one library. Stream will eventually replace Office 365 Video and provides a very YouTube-like experience in Office 365. Video portalMicrosoft Stream is one of the newest applications that's been launched as part of the Office 365 ecosystem. But you can always add your team notebook as a tab in Teams (more on that later).The point is, no matter which type of Group you go with, a central knowledge base tool (notebook, wiki) will be made available for you and your colleagues to document things on the fly, in an informal but useful way. I dislike this wiki you can’t even link between pages (yet), so the functionality is poor. A new Group comes with a V1 workspace, but only for now. There are essentially two different types of Power BI workspaces, call them version 1 and version 2. However, things are soon changing. If you have Power BI Pro licenses for your Group members, they have access to the Power BI workspace that comes with a Group.
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